Call for Volunteers – Brooklyn Hip-Hop Festival 2010
The Brooklyn Hip Hop Festival would not be possible without the help of the hundreds of dedicated volunteers who donate their time, energy and creativity every year to produce the largest music festival in the five boroughs. Volunteers are the public face of Brooklyn Bodega, who work on a wide variety of projects during the Festival. Opportunity awaits at this unique organization!
PLEASE JOIN US AND MAKE 2010 OUR BEST YEAR YET!
Entering its sixth year the BHF aims to highlight Hip-Hop’s legacy as an agent of artistic progression, community building and social change. BHF 2010 events will continue to reflect the full range of Hip-Hop culture, which spans music, film, academics, grassroots empowerment and more.
Thursday, June 3rd Media Day
Monday, July 5th – Show and Prove
Tuesday, July 6th – Bodega Education Initiative
Wednesday, July 7th – Salute the DJ
Thursday, July 8th – Movie Night
Friday, July 9th – Kickoff Party
Saturday, July 10th – Brooklyn Hip Hop Festival, DUMBO
Saturday, July 10th BHF After party
Requirements and Benefits:
Volunteers can choose between two different levels of commitment: Sign-Up or Full-Time (described below). In short, the Sign-Up program offers flexible scheduling for day of only volunteers. Full-Time Volunteers begin in the production process, marketing, publicity, sales, sponsorships, graphic design and more. Required to begin immediately and jump onto plan.
1. Sign-Up Volunteers, (Festival Staff, on site personnel)
· Commit to a minimum total of 16 volunteer hours, sign up for more hours as you want.
· Attend New Volunteer Orientation Sessions and one training meeting.
2. BHF Production Staff
· Be able to work from now throughout the entire festival.
· Commit to a pre-assigned Festival schedule within departmental deadlines.
· Attend pre-Festival trainings.
Sign Up Volunteer Positions
Manage general flow of event including problem solving, volunteer coordination, keeping schedules and paperwork documents.
Selling and collecting tickets while managing all guest lists. Oversee flow and count of all attendees entering and exiting the venue making sure to stay within capacity.
Oversee press schedules and artist interview time. Check in arriving press. Keep track of what press takes place.
Managing set up and breakdown for all vendors and general vendor area. Coordinate all vendor needs.
Managing setup for all sponsor areas. Coordinate all sponsor needs.
Maintain schedule of donation locations. Empty boxes as needed with security’s support. Act as general customer service rep for BHF.
Runners & Switch Over Staff
Help manage set up of family day and performance sections. Volunteer coordination – breakfast, lunch, breaks etc. Fill in sudden vacancies in staffing plan.
Family Day Staff
Manage setup of family day and performance sections.
Bodega Booth Coordinate receiving inventory and souvenir sales. Collect donations. Act as general information hub. Distribute programs. Oversee raffle and e-mail sign up sheets.
*Please Note: We must also staff several backstage, press, VIP, and artist related positions. Due to the highly sensitive nature and required proven ability to handle these positions, we are not accepting formal requests. We want to know we can trust you so these highly coveted roles will be delegated to volunteers exhibiting matching qualities.
Full Time Volunteer Positions (BHF Staff)
Assists the Senior Marketing Team as the internally and externally for The Brooklyn Hip-Hop Festival. Works within the strategy and life cycle of the pre-event and post-event marketing of the event, including day-of-festival activities.
Social Media Intern
Monitoring social networking sites. Updating with news, responding to questions via these websites. Researching and developing new social media opportunities and strategies.
Capture behind the scenes footage leading up to the BHF, backstage antics and on stage performances. Working together, the team will also continue to work together beyond the festival, editing footage and creating a pre-conceived festival DVD. Must have own equipment.
Brooklyn Bodega Interns
Seeking interns to work with Senior Bodega staff in all areas. Projects range from handling e-commerce invoices and shipments, assisting marketing efforts, production plan materials, general office assistance and more. There is a wide range of growth for this position if you can handle diving into new projects with ease and enthusiasm.
Keeping in close aesthetic to Brooklyn Bodega standards, graphic designers will work on a multitude of projects including event posters, banners, pamphlets, etc. Please send relevant work experience and a link to your portfolio.
Front line representative of the festival that works to attract new business. The Sponsorship Sales Executive is responsible for the researching, prospecting, presenting and closing of third-party sponsorship opportunities. Position earns 10% commission on new business attracted.
Interested parties should send resumes and cover letters indicating your desired position to firstname.lastname@example.org